Sentry - Time & Attendance

Sentry uses advanced geofencing with real-time GPS verification to confirm on-site presence at the moment of clock-in. You can configure both circular and polygon geofences per site, adjusting the radius to match the physical layout of each location. A timesheet map view displays each guard's clock-in and clock-out GPS coordinates alongside geofence boundaries, giving managers visual confirmation of where every guard was during their shift.

Each site can be assigned its own NFC tag for contactless clock-in. Sentry includes a dedicated URL for managing NFC tags, allowing tags to be assigned, reassigned, and verified without requiring any app changes or on-site IT support. This makes it straightforward to redeploy tags when guard rotations or site configurations change. Kiosk mode is also available for sites that use a dedicated device, with push notifications, barcode scanning, and lockout security built in.

Yes. The Sentry guard app for Android queues clock-ins, photographs and occurrence entries on the handset when there is no signal, and syncs them automatically once a connection returns. Guards on a basement patrol route or a farm beyond cellular coverage still log every punch.

Yes. Sentry's live site stats dashboard gives you a real-time view of staffing levels across all your sites, covering both day and night shifts. Understaffing is detected automatically and surfaces as an alert, alongside overtime notifications and performance trend data. This means you can identify and respond to coverage gaps the moment they appear, rather than discovering them after the fact.

Sentry's live monitoring detects understaffing as soon as a shift starts without a recorded clock-in. Managers receive an alert and can immediately draw from standby rosters built into the scheduling module to fill the gap. Shift schedules are distributed via email and WhatsApp, so guards always have their upcoming shifts readily accessible, which removes miscommunication as a cause of no-shows.

Sentry includes dedicated lone worker and welfare check features. Automated welfare prompts are sent to the guard at configurable intervals, and the system monitors for movement and response. If a guard fails to respond within the timeout window, an escalation is triggered to specified roles. Guards also have access to a GPS-tracked panic alert that immediately notifies the control room and sends a WhatsApp notification. The control room dashboard displays live map positions, and all push-to-talk activity is logged and stored.

Yes, Sentry includes a full digital occurrence book with timestamped entries, media uploads, police contacts, shareable links, status workflows, analytics, audit trails, and automated reminder scheduling.

Sentry includes a full leave management module covering eight leave types: annual, sick, maternity, paternity, study leave, and more. Guards submit requests through their dedicated guard portal, and managers approve or decline through a structured workflow. Leave balances are tracked automatically with carry-over support, and scheduled balance reports can be emailed to relevant stakeholders on a recurring basis.

Sentry generates unique QR access URLs for visitor management. Each QR code can be configured with custom expiry times, maximum scan limits, and exit timers. Scan history is recorded with a full audit trail, and email or WhatsApp notifications can be sent when a QR code is used. For organisations that use external systems, webhook integration is available to push access events in real time.

Yes. Sentry includes a secure, PIN-protected client portal that gives clients real-time visibility into attendance rates, geofence compliance, occurrence summaries, QR access statistics, and PTT metrics for their sites. Client portal links can be bulk-created for organisations with multiple clients, saving significant administrative time.

Timesheets feed directly into Sentry's invoicing module, which generates invoices automatically with line items, VAT calculations, and customisable templates. Payment tracking and email delivery are included, and consolidated statements can be produced for clients with multiple sites. Timesheet data, employee hours breakdowns, and leave balances can all be exported via CSV in several formats, including EasyRoster, and automated report distribution can be scheduled to run on a recurring basis.

Sentry is designed for security services, facilities management, healthcare, retail, and any organization needing workforce time tracking, geofencing, and live monitoring.

Sentry supports 11+ built-in roles including superuser, admin, manager, control room, HR, guard, PTT operator, scheduler, billing admin, read-only admin, and custom roles, all with configurable permissions and a full audit trail.

Yes, Sentry has native WhatsApp integration for schedule distribution, panic alert notifications, QR access notifications, and general notifications. It also supports event-driven webhooks for connecting to any external system.

Yes. Guards use a native Android app on the handset rather than a browser. It handles clock-in, occurrence entries, photographs, panic alerts, welfare checks and push-to-talk, and it is deployed and updated across a fleet centrally through mobile device management, so a replacement handset arrives configured instead of being set up by hand.

No. Sentry imports rosters directly from EasyRoster and from Matrix. It reads guard name, grade and the day, night, off and leave codes for each site, and shows you the parsed roster to check before anything is written. Sites and users can be brought across by CSV at the same time.

Yes. Compliance documents (firearm licences, PSIRA registration, driver’s licences and SAPS paperwork) are held against each guard with an expiry date, a renewal workflow and a field for the CAS or case number. Equipment issued to a guard is recorded with a photographed handover and an on-screen signature, and assets carry QR labels.

Yes. Sentry decodes the PDF417 barcode on the back of an SA driver’s licence, and reads vehicle licence discs from the eNaTIS barcode or QR code, capturing registration, make, model, colour, VIN, engine number and expiry. Passports are captured too, and every read is written to the access-control log.

Yes. Each visit is measured from the entry scan to the exit scan rather than estimated. Visits still open are listed separately, unusually long stays are flagged automatically, and the report exports to CSV for any date range.

Standby guards sit in a pool with their own day and night start and end times. When a shift goes unfilled, a manager allocates someone from the pool to that site, and the guard returns to the pool when the cover ends.